Job Title: Executive Assistant

Administrative / Executive Support
Job Post Open Dates: 11/14/26 - 1/1/27
Work Type: On-site
Location: Tulsa, OK

About the Role
Our client, an established Tulsa-area company, is seeking an Executive Assistant to provide high-level administrative and strategic support to its senior leadership. This position serves as a trusted partner to executives, managing calendars, communications, travel, and priorities so leadership can stay focused on the business. The ideal candidate is polished, proactive, and discreet, with the judgment to anticipate needs, handle sensitive information, and keep a fast-moving executive office running smoothly.

Responsibilities:

• Provide comprehensive administrative support to senior executives, including complex calendar management, scheduling, and meeting coordination
• Manage executive email and correspondence, screening and prioritizing communications and responding on the executive’s behalf when appropriate
• Arrange domestic and international travel, including itineraries, accommodations, and detailed expense reporting
• Prepare, edit, and proofread reports, presentations, board materials, and other confidential documents
• Serve as a professional point of contact between executives and internal teams, clients, vendors, and other external partners
• Organize and prepare for executive meetings, including agendas, materials, and follow-up on action items
• Handle sensitive and confidential information with the highest level of discretion
• Process invoices and expense reports and assist with budget tracking for the executive office
• Plan and coordinate company events, leadership meetings, and client or team functions
• Maintain organized electronic and paper filing systems
• Anticipate needs, identify opportunities to streamline processes, and take initiative on special projects
• Assist with additional projects and other duties as assigned

Candidate Requirements
Required:

• 5+ years of administrative experience, including direct support of senior executives
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Exceptional written and verbal communication skills
• Strong organizational and time management skills, with the ability to manage competing priorities and deadlines
• High attention to detail and accuracy
• Professional demeanor, sound judgment, and a service mindset
• Ability to handle confidential information with discretion and integrity
• Ability to work independently, anticipate needs, and take initiative

Preferred:

• Bachelor’s degree in Business Administration or a related field
• Experience supporting C-suite or senior leadership
• Experience coordinating complex travel, events, and board or leadership meetings
• Experience with expense reporting and basic budget tracking
• Demonstrated reliability, accountability, and a process improvement mindset

Compensation and Benefits
Pay: $60-$75k/year
Employment Type: Direct Hire
Hours: Full-time, standard business hours
Benefits: Competitive salary, health insurance, retirement plan, and other employee benefits
Career Growth: Opportunity to work closely with senior leadership, gain broad exposure to the business, and take on expanded responsibilities.

About Fuse3 Solutions
Fuse3 Solutions is a professional staffing agency serving Oklahoma employers and job seekers with relationship-driven recruiting and personalized hiring solutions. As one of Oklahoma’s trusted recruitment agencies, we specialize in direct hire, contract, contract-to-hire, and temporary staffing across accounting, finance, IT, administrative, legal, human resources, and other professional industries.

Whether you’re searching for your next career opportunity or looking to build a stronger team, our job placement services are designed to create lasting connections that benefit both candidates and employers. At Fuse3, we believe the right fit is about helping people and businesses thrive.

To learn more about our services or explore additional opportunities, visit www.fuse3solutions.com

Tulsa Office
5314 S Yale Ave, Suite 910
Tulsa, OK 74135
(918) 949-9905

#TulsaJobs #OklahomaJobs #ExecutiveAssistantJobs #AdministrativeJobs #ExecutiveSupport #Hiring

Fuse3 Solutions is an Equal Opportunity Employer. Fuse3 Solutions provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.