Job Title: Office Manager

Administrative / Office Management
Job Post Open Dates: 11/14/26 - 1/1/27
Work Type: On-site
Location: Tulsa, OK

About the Role
The Office Manager oversees the day-to-day operations of the office, ensuring it runs smoothly, efficiently, and professionally. This position is responsible for front desk operations, office administration, vendor and supplier relationships, records and document management, and general administrative support for the leadership team and staff. The Office Manager will serve as a central point of contact for employees, clients, and visitors, drive process improvements, and help create a welcoming, organized environment that supports the success of the entire team.

Responsibilities:

• Oversee daily office operations, including reception, mail, deliveries, phones, and visitor management
• Serve as the first point of contact for clients, candidates, and visitors, providing a professional and welcoming experience
• Manage office supplies, equipment, and inventory, including ordering, budgeting, and tracking expenses
• Coordinate and maintain relationships with vendors, building management, and service providers (IT, cleaning, maintenance, printing, and others)
• Support accounting and finance tasks such as invoice processing, expense tracking, and coding of office-related costs
• Maintain accurate and organized electronic and paper filing systems, ensuring confidentiality of sensitive records
• Provide administrative support to the leadership team, including scheduling, calendar management, travel arrangements, and meeting preparation
• Assist with onboarding of new employees, including workstation setup, equipment, system access, and orientation materials
• Support HR administration, including maintaining employee files, tracking time off, and coordinating benefits paperwork
• Plan and coordinate office events, team meetings, client appreciation activities, and company functions
• Ensure the office is clean, safe, and well maintained, and that health, safety, and facility policies are followed
• Develop and implement office policies, procedures, and process improvements
• Prepare reports, correspondence, presentations, and other documents as needed
• Assist with additional projects and other duties as assigned

Candidate Requirements
Required:

• High school diploma or equivalent
• 3+ years of office administration or office management experience
• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and general comfort with office technology
• Excellent written and verbal communication skills
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines
• High attention to detail and accuracy
• Professional demeanor with a customer service mindset
• Ability to handle confidential information with discretion and integrity
• Ability to work independently and take initiative

Preferred:

• Associate’s or Bachelor’s degree in Business Administration or a related field
• Experience in a professional services, staffing, or recruiting environment
• Experience with applicant tracking systems (ATS), CRM platforms, or similar business software
• Basic bookkeeping or accounts payable experience
• Experience supporting executives or leadership teams
• Experience coordinating vendors, facilities, or events
• Strong problem-solving skills and a process improvement mindset
• Demonstrated reliability, accountability, and sound judgment

Compensation and Benefits
Pay: $45-$55k/year
Employment Type: Direct Hire
Hours: Full-time, 8am to 5pm
Benefits: Competitive salary, health insurance, retirement plan, and other employee benefits
Career Growth: Opportunity to grow within a relationship-driven organization and take on expanded administrative and operational responsibilities.

About Fuse3 Solutions
Fuse3 Solutions is a professional staffing agency serving Oklahoma employers and job seekers with relationship-driven recruiting and personalized hiring solutions. As one of Oklahoma’s trusted recruitment agencies, we specialize in direct hire, contract, contract-to-hire, and temporary staffing across accounting, finance, IT, administrative, legal, human resources, and other professional industries.

Whether you’re searching for your next career opportunity or looking to build a stronger team, our job placement services are designed to create lasting connections that benefit both candidates and employers. At Fuse3, we believe the right fit is about helping people and businesses thrive.

To learn more about our services or explore additional opportunities, visit www.fuse3solutions.com

Tulsa Office
5314 S Yale Ave, Suite 910
Tulsa, OK 74135
(918) 949-9905

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Fuse3 Solutions is an Equal Opportunity Employer. Fuse3 Solutions provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.