Job Title: Administrative Assistant

Administrative / Office Support
Job Post Open Dates: 11/14/26 - 1/1/27
Work Type: On-site
Location: Tulsa, OK

About the Role
Our client, an established Tulsa-area company, is seeking an Administrative Assistant to provide front desk coverage and direct support to its executive team. This position is the first point of contact for visitors and callers while also handling scheduling, correspondence, and day-to-day administrative needs for leadership. The ideal candidate is polished, organized, and discreet, and enjoys being a dependable partner to executives while creating a welcoming experience for everyone who walks through the door.

Responsibilities:

• Provide front desk coverage, including greeting visitors, answering and directing phone calls, and receiving mail and deliveries
• Serve as a professional, welcoming first point of contact for clients, candidates, and guests
• Provide administrative support to executives, including calendar management, scheduling, travel arrangements, and meeting preparation
• Prepare and edit correspondence, reports, presentations, and other documents
• Manage and track expenses, process invoices, and assist with expense reports as needed
• Maintain accurate and organized electronic and paper filing systems, ensuring confidentiality of sensitive information
• Coordinate meetings, appointments, and company events
• Order and maintain office supplies and keep common areas clean and organized
• Assist with special projects and other duties as assigned

Candidate Requirements
Required:

• High school diploma or equivalent
• Prior administrative, front desk, or receptionist experience
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time management skills, with the ability to manage multiple priorities
• High attention to detail and accuracy
• Professional demeanor with a customer service mindset
• Ability to handle confidential information with discretion and integrity

Preferred:

• Associate’s or Bachelor’s degree in Business Administration or a related field
• Experience supporting executives or leadership teams
• Experience coordinating calendars, travel, and events
• Ability to work independently and take initiative
• Demonstrated reliability, accountability, and sound judgment

Compensation and Benefits
Pay: $40-$45k/year
Employment Type: Direct Hire
Hours: Full-time, standard business hours
Benefits: Competitive salary, health insurance, retirement plan, and other employee benefits
Career Growth: Opportunity to grow within an established organization and take on expanded administrative responsibilities.

About Fuse3 Solutions
Fuse3 Solutions is a professional staffing agency serving Oklahoma employers and job seekers with relationship-driven recruiting and personalized hiring solutions. As one of Oklahoma’s trusted recruitment agencies, we specialize in direct hire, contract, contract-to-hire, and temporary staffing across accounting, finance, IT, administrative, legal, human resources, and other professional industries.

Whether you’re searching for your next career opportunity or looking to build a stronger team, our job placement services are designed to create lasting connections that benefit both candidates and employers. At Fuse3, we believe the right fit is about helping people and businesses thrive.

To learn more about our services or explore additional opportunities, visit www.fuse3solutions.com

Tulsa Office
5314 S Yale Ave, Suite 910
Tulsa, OK 74135
(918) 949-9905

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Fuse3 Solutions is an Equal Opportunity Employer. Fuse3 Solutions provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.