Job Title: 401(k) Administrator

Retirement Plan Administration / Accounting / Financial Services
Job Post Open Dates: 11/4/26 - 11/23/26
Work Type: Hybrid
Location: Tulsa, OK

About the Role

The 401(k) Administrator is responsible for the day-to-day administration and coordination of the company's retirement plan. Reporting to the Controller, this position serves as a primary point of contact for employees regarding 401(k) enrollment, distributions, rollovers, loans, and general plan questions. This role works directly with the company's third-party retirement plan provider to coordinate transactions, resolve issues, and ensure employees receive their retirement benefits in a timely manner.

Responsibilities:

• Coordinate and process high volumes of 401(k) distribution requests for active and terminated employees, including withdrawals, rollovers, and loan requests
• Communicate directly with employees regarding retirement benefits, required documentation, distribution options, and processing timelines
• Serve as a primary point of contact between employees and the third-party retirement plan provider
• Track outstanding distribution requests and proactively follow up to ensure timely processing and resolution
• Assist employees with 401(k) enrollment, contribution changes, and general retirement plan questions
• Coordinate with Payroll to verify employee deductions, employer matching contributions, and retirement plan funding
• Reconcile 401(k) contributions and provider statements, researching and resolving discrepancies
• Maintain accurate employee records, transaction documentation, and retirement plan reports
• Assist with annual audits, compliance reporting, and other retirement plan administration activities
• Collaborate with Accounting, Payroll, HR, and outside providers to resolve employee and plan-related issues
• Manage multiple requests and priorities while maintaining accuracy, confidentiality, and strong customer service
• Assist with additional projects and other duties as assigned

Candidate Requirements:

Required:

• 2+ years of experience in accounting, payroll, benefits administration, retirement plan administration, or a related field
• Strong written and verbal communication skills with the ability to work directly with employees and outside providers
• Experience managing a high volume of transactions, requests, or employee inquiries
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and accuracy when handling financial transactions and employee records
• Basic understanding of accounting principles, reconciliations, payroll deductions, and employer contributions
• Proficiency in Microsoft Office, particularly Excel
• Ability to handle confidential financial and employee information
• Strong problem-solving skills and a proactive approach to follow-up and issue resolution

Preferred:

• Experience administering 401(k) or other retirement benefit plans
• Experience working with third-party retirement plan providers or recordkeepers
• Familiarity with retirement distributions, rollovers, loans, and employer matching contributions
• Associate's or Bachelor's degree in accounting, finance, business, or a related field (equivalent education and experience will be considered)

Compensation and Benefits

Pay: $22-$25/hour 
Employment Type: Contract to Hire or Direct Hire
Hours: Full-time, standard business hours
Benefits: Competitive salary, health insurance, retirement plan, and other employee benefits
Career Growth: Opportunity to develop within an established Finance & Accounting team

About Fuse3 Solutions

Fuse3 Solutions is a professional staffing agency serving Oklahoma employers and job seekers with relationship-driven recruiting and personalized hiring solutions. As one of Oklahoma’s trusted recruitment agencies, we specialize in direct hire, contract, contract-to-hire, and temporary staffing across accounting, finance, IT, administrative, legal, human resources, and other professional industries.

Whether you’re searching for your next career opportunity or looking to build a stronger team, our job placement services are designed to create lasting connections that benefit both candidates and employers. At Fuse3, we believe the right fit is about helping people and businesses thrive.

To learn more about our services or explore additional opportunities, visit www.fuse3solutions.com

Tulsa Office
5314 S Yale Ave, Suite 910
Tulsa, OK 74135
(918) 949-9905

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Fuse3 Solutions is an Equal Opportunity Employer. Fuse3 Solutions provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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