Position: Legal Administrative Assistant / Legal Secretary

Fuse3 Solutions is seeking a proactive and detail-oriented Legal Administrative Assistant to support attorneys in a fast-paced Tulsa office environment. This individual will play a key role in supporting both litigation and transactional matters while maintaining a high level of professionalism, organization, and confidentiality.

Responsibilities

• Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
• Screens telephone calls and records messages.
• Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
• Under timekeeper supervision, opens new files, requests conflict of interest checks, and maintains all client and general files. Prepares files to be closed.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Makes appointments for timekeeper(s).
• Enter billable time in time-keeping system, assists timekeepers in processing pre-bills, as requested.
• Assists other assistants in backup capacity, as requested.
• Attention to detail, organizational skills and initiative are imperative.
• Must be forward-thinking and have strong problem solving skills
• Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
• Work occasionally requires overtime to perform the essential duties
• Other duties as assigned.

Qualifications

• Family Law
• Estate/Probate
• General Litigation Experience
• Strong organizational skills with the ability to prioritize multiple deadlines in a fast-paced environment
• Excellent proofreading, grammar, spelling, and document editing skills
• Ability to maintain confidentiality and professionalism at all times
• Strong interpersonal and communication skills, both written and verbal
• Forward-thinking mindset with strong problem-solving abilities
• Ability to work independently and take initiative
• Proficiency with legal document preparation and timekeeping systems
• Typing and transcription skills with the ability to accurately prepare legal documents from draft or dictation preferred

Additional Information

• Occasional overtime may be required based on workload and deadlines
• Position requires attention to detail, strong time management, and the ability to manage a high volume of work efficiently