Position: Legal Administrative Assistant / Legal Secretary

Fuse3 Solutions is seeking a proactive and detail-oriented Legal Administrative Assistant to support attorneys in a fast-paced Tulsa office environment. This individual will play a key role in supporting both litigation and transactional matters while maintaining a high level of professionalism, organization, and confidentiality.

Responsibilities

• Prepare correspondence, memoranda, legal documents, and other materials from written and verbal direction
• Draft standard legal correspondence and assist with document formatting and proofreading
• Manage attorney calendars, scheduling, appointments, and deadline tracking
• Screen and direct telephone calls; take and relay messages professionally
• Organize, maintain, and manage client files, including opening new matters, conflict checks, and file closing procedures
• Process incoming and outgoing mail and coordinate delivery services as needed
• Assist with billing functions, including time entry and pre-bill processing
• Welcome clients and visitors while maintaining strong client relationships and confidentiality
• Provide backup support to other administrative staff as needed
• Perform additional administrative and legal support duties as assigned

Qualifications

• Minimum of 3 years of law firm experience required
• Experience supporting both litigation and transactional practices required
• Strong organizational skills with the ability to prioritize multiple deadlines in a fast-paced environment
• Excellent proofreading, grammar, spelling, and document editing skills
• Ability to maintain confidentiality and professionalism at all times
• Strong interpersonal and communication skills, both written and verbal
• Forward-thinking mindset with strong problem-solving abilities
• Ability to work independently and take initiative
• Proficiency with legal document preparation and timekeeping systems
• Typing and transcription skills with the ability to accurately prepare legal documents from draft or dictation preferred

Additional Information

• Occasional overtime may be required based on workload and deadlines
• Position requires attention to detail, strong time management, and the ability to manage a high volume of work efficiently