Accounting/Financial
Office Manager - Accounting
Location: Oklahoma City area
Schedule: Full-time, on-site
Position Summary
A growing organization is seeking a reliable and detail-oriented Bookkeeper / Office Manager to oversee daily financial activities while supporting general office operations. This role combines hands-on bookkeeping responsibilities with administrative and employee support functions and plays a key role in keeping the business running smoothly.
The ideal candidate is organized, proactive, and comfortable managing multiple responsibilities in a professional office environment.
Key Responsibilities
Bookkeeping & Financial Support
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Handle accounts payable and accounts receivable functions
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Perform bank and account reconciliations
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Assist with preparation of financial reports
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Support month-end and year-end processes
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Process payroll-related tax filings and deposits
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Manage sales tax reporting and payments
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Maintain accurate and organized financial records
Office & Administrative Operations
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Oversee general office operations and coordination
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Answer and route incoming phone calls
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Provide clerical and administrative support as needed
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Maintain internal and external records with discretion and accuracy
Employee & HR Support
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Coordinate employee onboarding and offboarding
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Maintain employee records and documentation
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Assist with benefits administration and employee inquiries
Client & Systems Coordination
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Maintain client and contact records
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Support customer service and internal communication efforts
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Utilize internal systems and office software to track information
Qualifications & Skills
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Experience in bookkeeping and office administration
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Strong organizational and time management skills
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Knowledge of AP, AR, payroll processes, and tax filings
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Excellent communication skills, both written and verbal
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High attention to detail and confidentiality
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Ability to manage competing priorities independently
Key Responsibilities
Bookkeeping & Accounting
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Manage Accounts Payable and Accounts Receivable, including invoicing and collections
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Perform bank and account reconciliations
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Prepare financial statements and assist with month-end and year-end close
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Process payroll tax deposits and filings
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Manage sales tax deposits and filings
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Maintain accurate and organized financial records
Office & Administrative Management
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Oversee daily office operations and general office maintenance
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Answer and direct incoming phone calls professionally
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Perform clerical and administrative support tasks as needed
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Maintain company and client records with accuracy and confidentiality
HR & Employee Administration
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Coordinate employee onboarding and offboarding
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Maintain employee personnel files and records
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Assist with benefits administration and employee support
Client & Systems Support
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Maintain and update client records in CRM systems
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Support client relationship management and customer service initiatives
Required Skills & Qualifications
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Proven experience in bookkeeping and office management
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Strong knowledge of AP, AR, payroll, and tax filings
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Excellent time management and organizational skills
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Strong written and verbal communication abilities
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High attention to detail and accuracy
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Ability to manage multiple priorities in a fast-paced environment
Technology & Systems
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Microsoft Outlook, Word, Excel, Access, Teams
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Office@Hand
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CRM experience (ClaritySoft preferred)
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SSI (Oil & Gas Accounting Software – preferred, not required)
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Author-It (preferred, not required)